Inquiry, Evaluation, and Award
Bids are solicited for the required goods or services from accredited suppliers through the issuance of a Request for Quotation (RFQ) which shall indicate if it is an invitation for an open-bid or sealed-bid. RFQ’s are relayed to suppliers through telephone or e-mail and Purchasing shall reserve the right and discretion to select the suppliers who can participate in the bids.
Pre-bid conferences are held as necessary to familiarize the vendor with the requirements and specifications. This would give the opportunity to discuss with the bidders the details, issues and clarifications on technical and commercial matters regarding the bid.
In selecting the supplier/contractor, paramount consideration to award shall be placed on the following factors:
• Track Record/Demonstrated Capability and Capacity.
• Pricing and/or Total Ownership Cost
• Reliability and Dependability
• Warranty and after-sales service
• Credit and payment terms
The Purchasing Department may commit the award through assignment of a Purchase Order and/or Contract Order. Letter of Intent and/or Notice to Proceed may also be utilized to expedite the order processing pending the issuance of a formal order or contract. SOLREV reserves the right to award to the vendor who meets the requirements with the most favorable offer and reserves the option to split the award to more than one acceptable bidder as deemed for the best interest of the company.